Audit and supervision

Estimate and document audit

A contractor sent you a renovation or construction estimate and you cannot tell whether it is fair or padded. We check it line by line — recalculate quantities against your drawings, compare rates with the real Tbilisi market and show you exactly what you are being overcharged for. Before you sign anything.

Prices and turnaround →

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We accept Excel, PDF, photos of printed pages and paper estimates. Drawings — if you have them.

75+ projects where we prepared the estimates ourselves from a single flat to an industrial tender

4 countrieswhere our projects are located

from 3 daysturnaround for an apartment

Fixedprice agreed before work starts

Why it matters

Where the money is usually hidden

We prepare and defend estimates ourselves — from apartments to industrial tenders. So we know the actual tricks used to inflate them, not the theory.

⚠ What we find most often

✖

Duplicated quantities. The same work appears twice under different names: «wall levelling» and separately «plastering walls to beacons».

📐

Quantities that do not match the drawings. The estimate says 180 m² of walls, the layout gives 140 m². You pay the difference without ever seeing it.

🔀

Swapped units of measurement. Something priced per piece is billed per m², or the other way round. The least visible way to double a line.

🕳

Deliberately omitted works. The estimate looks cheaper than the competition, but there is no waterproofing, no screed, no waste removal. All of it arrives as extras mid-project.

🏷

Materials «at the contractor's price». Lines with no brand and no article number, impossible to verify in a shop.

✓ What that gives you

📊

You learn the real price before you sign. Once the contract is signed the negotiation is over — every finding only counts now.

💰

You negotiate with a document in hand. Not «this feels expensive», but a specific line, quantity and market rate.

🔍

Your budget will not drift mid-project. You see in advance which works will arrive as extras and what they cost.

📄

Disputed clauses get fixed before work starts. Payment and acceptance terms change with one email, not through a court.

🧾

You understand what you are paying for. Line by line — instead of «turnkey renovation» as a single number.

Scope of work

What exactly we do

Six stages. None of them is «we will take a look and tell you» — each one produces a document or a line in the report.

Hover a card to expand

Step 01

We break the estimate into line items

Step 01

We break the estimate into line items

We transfer your estimate into a working spreadsheet line by line, normalise every item to consistent units and group them by type of work: demolition, rough works, engineering systems, finishes. We immediately flag items with no described scope and no reference to a drawing — that is usually where the problems start.

Step 02

We recalculate the quantities

Step 02

We recalculate the quantities

We calculate wall, floor and ceiling areas from your layouts; lengths of skirting, cornices, chases and service runs; countable items — sockets, light fittings, doors, radiators. Every quantity is compared with the estimate and the discrepancy is recorded as a percentage and in money.

Step 03

We verify the rates

Step 03

We verify the rates

Labour rates are compared with our database of actual Tbilisi prices. Materials are compared with supplier price lists: brand, article number, availability. We calculate the mark-up on materials separately and flag any line that cannot be verified because it does not say what is actually being bought.

Step 04

We look for what is missing

Step 04

We look for what is missing

We compare the scope against the technology: substrate preparation, priming, waterproofing, screed, reveals, waste removal, hauling materials up, final cleaning. We produce a list of works that will certainly arrive as extras, with an indicative cost for each.

Step 05

We review the contract and its annexes

Step 05

We review the contract and its annexes

Payment schedule and amounts, advances, stage acceptance and sign-off, liability for missed deadlines, conditions under which the price may change, warranty and defect rectification, who buys the materials and how the spending is evidenced.

Step 06

Report and a walkthrough call

Step 06

Report and a walkthrough call

We send the report and get on a 40–60 minute call: we go through every finding, explain what is critical and what is not, and decide together what is worth negotiating first.

Deliverables

What you actually receive

📋

Discrepancy table

Line by line: item — quantity in the estimate — our quantity — price in the estimate — market price — difference. In Excel and PDF.

💵

The bottom line

Overcharges plus missing works equals the real cost. You can see how much you are overpaying and how much is still unaccounted for.

🕳

List of future extras

Works that are not in the estimate but without which the project cannot be finished. With an indicative cost for each.

⚖️

Contract risks

Clauses working against you, with ready wording for amendments: payment up front, vague acceptance, no penalties for delay.

🗣

Negotiation plan

What to push on first, where the contractor will concede and where the argument is pointless.

📐

Dimensioned plan

On the site-visit tariff: a dimensioned plan in PDF and DWG/DXF plus a room-by-room quantity schedule. Yours to keep.

Scope boundaries

What the audit does not include

So that you do not expect what we never promised.

What the audit does not include

✖

We do not negotiate with your contractor. The report is yours and so is the conversation. We do not contact him and do not act on your behalf.

✖

We do not give a legal opinion. We read the contract as engineers — from the standpoint of construction and financial risk, not litigation prospects.

✖

We do not assess work already completed. That is site supervision — a separate service you can order alongside the audit.

✖

We do not guarantee the contractor will lower his price. We guarantee you will know exactly where and by how much he inflated it.

What we need from you

📄

The estimate in any form — Excel, PDF, photos of the pages

📐

Layouts or drawings, if you have them

📜

The contract and its annexes, if the contractor has already sent them

🔑

Access to the property — only for the site-visit tariff

Prices

What the audit costs

Below are starting prices and turnaround times. We quote the exact price and deadline after an initial review of the estimate and the property — and we only start once you have approved them. After that the price does not change.

If you hire us for the renovation after the audit, the cost of the audit is deducted from our estimate.

from $4/m²

Estimate audit from drawings

When you have both the estimate and the design documentation. Fully remote — suitable for owners who are currently outside Georgia.

Minimum order — $150
Turnaround — from 3 working days
All six stages of the review
Discrepancy table and bottom line
Contract and annexes reviewed
40–60 minute call on the report

Send your estimate

from $6/m²

Audit with a site visit and dimensioned plan

When there are no drawings, or the drawings carry no dimensions. We come out, measure the property and produce a dimensioned plan — without it there is nothing to check quantities against.

Minimum order — $250
Turnaround — from 5 working days
Everything in the drawings tariff
Site visit and laser measurement of every room
Dimensioned plan in PDF and DWG/DXF
Room-by-room quantity schedule

Book a surveyor

Supervision and larger projects

Service	Price
Site supervision — single visit with a written report	$150
Site supervision — 4 visits per month	from $500
Site supervision — 8 visits per month	from $850
Tender documentation, BOQ, commercial projects	quoted per project

Prices are quoted in US dollars and paid in lari at the exchange rate on the day of payment. For reference: $4/m² ≈ 10.5 ₾/m².

How it works

Four steps to the report

Step 01

You send the estimate

Whichever way suits you — WhatsApp, email or any messenger. Attach the drawings if you have them.

reply within 15 min during working hours

Step 02

Initial review

We look at the estimate and the property and quote an exact price and deadline. We only start once you approve them.

review and quote — free

Step 03

We audit

Six stages: line items, quantities, rates, missing works, contract review.

from 3 working days

Step 04

Report and walkthrough

We send the document and get on a call: we go through every point and decide what to do next.

the call is included

Straight answer

«You are a contractor yourself — why would you do this?»

A fair question. Here is the honest answer.

🔒

The report stays with you

Whatever you decide afterwards. We do not require you to give us the project and never make it a condition.

📌

The price does not depend on findings

The fee is fixed before we start. We have no incentive to inflate what we find — we get paid the same either way.

🔁

Deducted if you hire us

The cost of the audit is deducted from the first payment under the contract. You never pay twice for the same work.

🛠

We hold a database of real prices

Every month we buy materials and pay crews ourselves. So the report contains numbers, not «expert opinion».

Track record

What this service is built on

Below is our own estimating and documentation practice. These are not audit client testimonials — they are the work the method grew out of.

Dimensioned plan Recovering dimensions from a drawing with no scale

Medical centre, Rustavi

Recovering dimensions from a drawing with no scale

The client supplied layouts in PDF without a single dimension. We reconstructed the geometry and produced a dimensioned drawing and a quantity schedule — the basis without which any estimate is guesswork.

Bilingual BOQ Tender documentation and BOQ review

International client

Tender documentation and BOQ review

Bilingual bills of quantities, verification of totals and formulas, a list of missing data without which no price can be given. We apply the same method to the estimate your contractor sent you.

Quantity schedule Estimates from a design project

Residential, Tbilisi

Estimates from a design project

Finishing quantities taken from the working documentation schedules rather than guessed from floor area. That gap is exactly where inflation usually lives.

Questions

Frequently asked questions

That happens, and it is a good outcome: you get written confirmation that the price is reasonable and sign the contract with peace of mind. The fee does not change — we charge for the review, not for the findings.

Yes. Without drawings we check the scope, the rates, the units and the internal logic of the estimate. For a full recalculation of quantities we need a site visit with measurements — that is the $6/m² tariff, and the dimensioned plan stays with you.

Only if you tell him. We do not disclose that you came to us, we never show your estimate to anyone and we do not reuse it elsewhere — the material stays between us.

We audit estimates from any contractor. That is the whole point of the service — an independent view of the document you were sent.

Yes, that is a common case. The estimate and contract are reviewed remotely and the report and walkthrough happen online. If a site visit and measurements are needed, we go out ourselves and send photographic evidence.

The honest answer: it depends on how accurate the estimate was to begin with. A careful estimate yields almost no findings; an inflated one can yield a great deal. We do not promise a percentage in advance — we promise that after the report you will know exactly what you are paying for.

Next step

Send the estimate — we quote price and timing the same day

Looking at the document and quoting the fee is free and commits you to nothing.

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